Hermus CP | Compliance & Document Management for Food & Pharma

Why Hermus CP?

What are the challenges?

	Complexity of Laws and Regulations Companies in the food and pharmaceutical sectors face increasingly complex laws and regulations. Staying up-to-date is an intensive process, which often leads to misunderstandings and errors.		Fragmented Documentation and Data Many companies work with a mix of spreadsheets, paper documents, and isolated systems. This fragmented setup makes it difficult to quickly find and manage the correct information.

	High Administrative Burden The diversity of documents and regulations creates a heavy administrative load for quality and compliance departments, leading to time pressure and high workloads.		Risk of Compliance Errors Manually checking compliance and food safety increases the risk of mistakes, which can result in costly fines or reputational damage for non-compliance.

	Inefficient Collaboration with Suppliers Information exchange with suppliers is often slow and unstructured, which impacts response times and can lead to misunderstandings or delays in approval processes.		Lack of Data Integration and Automation Many systems lack integration or automation, causing manual tasks to pile up. This keeps companies dependent on labor-intensive processes, missing out on the benefits of data-driven decision-making.

Do you recognize this?

Working with many suppliers and a large variety of products results often in a lot of communication with your suppliers. By phone, by email. Often raising the question: is everything still okay?

Storing data in various places

Data is stored in excelsheets on a pc or in a sharepoint folder. But not only there, also when you start working with the data you send it by email to your supplier.
Where is the correct data?

What is actually the status of my documents?

You must be constantly proactive to ensure that all your documents are still okay and valid. Checking various excelsheets to follow up on expiry dates.

Is this product or supplier still okay with the documents?

What is valid and what is not? Do we have all the required documents? Which documents do we actually need? The person who normally does this work is on a holiday in the jungle of Borneo and we really can't reach her!

How do I get this data in my ERP?

Collecting specifications and certificates is one thing, making them available in your other systems is another. A lot of work typing everything in another system. Time consuming but most of all, very error-prone.

Are we talking about the same stuff?

Communicating with your suppliers mostly is done by sending the data as an attachment. Changes are made in different documents. Is this the correct document in the first place? What did the supplier say? Where is that in the document?

Who approved this!?

How can we guarantee that this indeed is what we need? Did the plant managers approve? Who is working on this anyway?

Audit time!

All hands on deck!

How does Hermus CP work?

Hermus CP compliance platform screenshot supplier's view

Hermus CP has data ready and available

At Hermus CP, we believe in shared solutions. All the documents you might need from your suppliers are already in the system—simply select the ones relevant to your needs.

Product Specifications for Ingredients and Packagings!

In Hermus CP, we provide tailor-made specifications not only for food ingredients but also for the pharmaceutical industry. Ingredients, declarations, nutrients, allergens, and more. We cover active pharmaceutical ingredients as well as excipients.
What makes us unique is that we take packaging just as seriously: primary, secondary, tertiary, and even pallets. Food contact materials, blisters, nasal sprays—everything is managed with precision.

A Global Platform

Since Hermus CP is a web-based platform you can easily invite your suppliers to connect to the platform. Available anywhere in the world!

Data and communication

With Hermus CP, every data entry can have comments attached. This makes supplier and internal communication clear and organized, eliminating the “Which data is this about?” confusion and preventing miscommunication.

Tasks ready and to the point

We at Hermus CP know what your process is for gathering the correct data from your supplier. You don't have to ask for information, Hermus CP does! The automatically generated tasks for your supplier is a very powerfull feature in Hermus CP.

Hermus CP safeguards validity

We know when documents are about to expire so we send notifications to the persons who need to know. First your supplier of course. When they are responsive and react immediately, you won't even notice something happened.

Tracking important events

When data changes, Hermus CP knows. Just to be sure we make a revision, but also for you to see if something has changed and what. No more puzzling.

Scalability for Any Supplier Network

Hermus CP is designed to grow with your business. Whether you're managing a few or hundreds of suppliers, enjoy the same efficiency without any additional workload.

Powerfull workflow engine

Routine approvals call for reliable workflows. Hermus CP’s flexible workflow engine allows you to create approval flows that trigger tailored responses, making compliance management smoother and more responsive.

About Us

Hermus CP is the culmination of over two decades of experience in ICT, e-commerce, and software product management. Driven by the ambition to transform compliance management in the food and pharmaceutical sectors, our platform leverages deep industry insights to address the unique demands of these fields. After years of managing software solutions in feed, pet food and food, we launched Hermus CP to offer a robust, user-centric solution tailored for food and pharma compliance.
Our founder combines extensive experience in Java programming and product ownership with a clear vision for modern, scalable compliance software. Working closely with a select team of expert freelancers, including a designer and a salesperson, Hermus CP is designed to grow with a focus on quality and dedicated client support.
Our mission is straightforward: provide food and pharmaceutical businesses with a reliable, efficient tool for managing their compliance needs, built on proven expertise and tailored to industry requirements. We aim to grow thoughtfully, ensuring we maintain our close-knit approach and high standards of service as we evolve.

Frequently asked questions

smiling man in a white coat, with a laptop in front of cheese

How does Hermus CP help our company comply with regulations?

Hermus CP simplifies compliance by automatically requesting documents and managing traceability data, specifically tailored for the food and pharmaceutical industries.

Is Hermus CP suitable for both small and large businesses?

Yes, Hermus CP supports both small businesses without extensive systems and large enterprises looking for an addition to their existing ERP and PLM systems.

What documents can we manage with Hermus CP?

Hermus CP manages a variety of compliance documents, including certificates, product specifications, allergen information, and packaging specifications for different product categories.

Can suppliers collaborate directly via Hermus CP?

Yes, suppliers can be invited to log in and enter their data and documents themselves, ensuring information is always up-to-date and reducing the risk of errors.

Is Hermus CP very expensive?

Hermus CP is designed to provide substantial value. In many cases, saving just a few hours of work per month can cover the investment, resulting in a rapid return on investment.